Financial support for Ukrainian and Russian researchers

The first step in obtaining this financial support is for the host and visiting scholar researchers to make contact and to establish an agreement stipulating (e.g.: official letter of invitation) that the host agrees to host the visiting scholar for a minimum period of two years. The FRQ will not intervene at this stage and will not require a tangible and defined collaboration project at the time of the request, considering the current emergency situation.

Once the agreement between the two researchers is made, the verification of the eligibility to the program must be done by the competent authorities of the host institution, which must be a managing institution recognized by the FRQ to manage funding.The visiting scholar must provide the institution with:

• a copy of the Ukrainian or Russian passport;
• a residence permit or proof that an application has been made (e-mail, acknowledgement of receipt, etc.);
• a letter of introduction/motivation (including the proof requested in the eligibility requirements)
  a copy of the doctoral degree;
• a document proving that you have held an academic position (professor/researcher) within the two years preceding the beginning of the crisis.

The host researcher must provide:

• A formal agreement or letter of invitation

Once eligibility is confirmed by the institution, the host researcher must contact Ms.Elina Boutia to obtain access to the form in his or her electronic portfolio, and then complete and submit his or her form within 30 days of the form being opened.

The host researcher must therefore provide:

• the electronic application form, duly completed (PDF version for information) including;
  • Agreement between the two researchers or official letter of invitation signed by the host;
  • Letter of introduction/motivation (including the justification requested in the eligibility requirements);
  • Letter signed by an appropriate authority of the managing institution certifying that:
    1. the university is committed to supporting the collaboration between the researchers involved and agrees to make the required infrastructure available to the guest for the duration of his/her stay.
    2. the visiting scholar meets the eligibility requirements and has submitted all required documents.

The documents listed below must be attached to the portfolio by the host researcher:

• Proof of residence in Quebec of the visiting scholar (lease, invoice, RAMQ card, letter of attestation of accommodation on honour, etc.)

The documents listed below will need to be attached to the portfolio by the host researcher:

Once a year:

• Scientific report

To start the second year :

• Proof of residence in Quebec of the visiting scholar (lease, invoice, RAMQ card), only for those who would have transmitted a proof of residence such as Attestation d’hébergement sur l’honneur at the time of the application.
• Certificate from the Ministère de la Santé et des Services sociaux (MSSS), attesting to the completion of levels 1 and 3 of the research ethics tutorial by the visiting scholar, if applicable.

Once the electronic application has been sent to them, the FRQ will analyze the file and transmit the funding decision as soon as possible.

They work together to establish the terms of hosting (research projects, nature of the collaboration, timetable, etc.).

This person :

• is the anchor for the visiting scholar. This person will welcome the researcher to his/her institution, guide him/her through the process, and serve as a point of contact for verification by the FRQ;
• covers the direct costs of the research (lab equipment, etc.) according to the agreement previously established with the visiting researcher;
• completes and submits the electronic application form;
• agrees to abide by the provisions of the FRQ Policy on Responsible Conduct in Research, as well as those of the managing institution’s policy.

This person :

• works with the Office of International Relations or the relevant authorities at his/her home institution to ensure that his/her application, including supporting documentation, meets the criteria specified in the selection process;
• provides the host with the information and documents required to complete the application;
• submits a scientific report once a year;
• completes the MSSS training course on research ethics if their research project or program involves humans.

A research project involves humans if it requires:

– the participation of human beings;

– the use of human biological materials (parts, products, tissues, cells, genetic material from the human body, living or deceased);

– assisted procreation activities or the use of embryos derived from them, within the meaning of the Act respecting clinical and research activities relating to assisted procreation (R.S.Q. chapter A-5.01)

– the use of administrative, scientific or descriptive data from human beings.

The managing institution :

• validates the eligibility of applicants to this program and selects visiting scholars from the proposals (the host institution may terminate the stay if the visiting scholar does not comply with the institution’s standards and requirements or those set forth in these program rules);
• secures the recommendation of a departmental faculty assembly or faculty dean, according to the institution’s internal processes
• provides the visiting scholar with the necessary infrastructure for the duration of his/her stay (office space, laboratory, equipment, etc.)
• assumes the costs related to the following positions as well as their management, according to the procedures already in place within the institution:
  • benefits (insurance, parental leave, etc.);
  • hospitality (assistance in obtaining a visa, work permit or Canada-Ukraine authorization for Emergency Travel Measures (CUAET), francization, settlement assistance, etc.)
  • Indirect research costs;
  • Outreach activities;
  • miscellaneous access (libraries, databases)
  • Salary supplement, if applicable.
    approves the application via the institutional portal.

The FRQ :

• ensures, where applicable, that the visiting scholar is trained in research ethics;
• takes care of the payments made to the institution;
• Ensures that the conditions of payment listed in the letter of award are met.