New evaluation criteria
Please consult the document “Information Guide – New Evaluation Criteria for Training Grant Programs”, which aims to provide you with the tools you need to prepare your application and to facilitate the understanding and interpretation of the newly added criteria for this competition.
CCV and detailed contributions
Please note that the Canadian Common CV and detailed contributions are no longer required from supervisors for this program.
In your application, you will be able to describe how the COVID-19 pandemic may have affected your training or research activities during the past few months, in order for this information to be considered in the evaluation. Please refer to the document “Considering the impacts of the COVID-19 pandemic in the evaluation of funding applications” for further information.
It is the applicant’s responsibility to read the Common General Rules (CGR) of the Fonds de recherche du Québec, which apply to all FRQS programs, in addition to these program rules. The particular conditions of the current program are detailed here and take precedence over the CGR.
This program is intended for human health professionals who seek to gain health research training after completing a professional degree. It aims to enable them to concurrently pursue a career as a clinician and researcher. Applicants to this program must dedicate at least 75% of their time to research activities.
Table of contents
- ELIGIBILITY REQUIREMENTS
- REQUIRED DOCUMENTS
- AMOUNT OF THE AWARD
- TENURE OF THE AWARD
- OTHER FUNDING
- CHANGES TO THE TRAINING LOCATION, RESEARCH PROJECT, PROGRAM OR SUPERVISOR
- FINAL REPORT
- OPEN ACCESS
- KNOWLEDGE MOBILIZATION
- EQUITY, DIVERSITY AND INCLUSION
- MODIFICATIONS IMPORTANTES DEPUIS LE DERNIER CONCOURS
- AWARDS IN PARTNERSHIP
1. ELIGIBILITY REQUIREMENTS
Applicants and eligibility period
- completed or intend to complete a professional university degree in human health and obtain a license valid in Québec from the start date of the award and throughout the tenure of the award;
- have a health insurance card from the Régie d’assurance maladie du Québec (RAMQ) that is valid at the competition deadline or proof of RAMQ eligibility at the competition deadline (see Section 2.1 of the Common General Rules);
OR, if you do not have a RAMQ (or a proof that a RAMQ card has been requested), you must complete one of the following three situations:
- have lived in Québec during six (6) of the seven (7) months prior to the competition deadline;
- are Canadian citizens or permanent residents domiciled in Québec as stipulated in the Health Insurance Act (CQLR a A-29);
- are Canadian citizens domiciled in a province other than Québec;
These requirements shall remain in effect for the tenure of the award.
- Individuals who discontinued their studies due to parental leave or special leave for serious illness or major family obligations may seek to defer the eligibility period for up to one (1) year.
- When an individual has a disability within the meaning of the Act to secure handicapped persons in the exercise of their rights with a view to achieving social, school and workplace integration (CQLR c E-20.1), the eligibility period shall not apply.
Supervision of postdoctoral studies
- be university researchers or clinical university researchers (see definitions section of the Common General Rules). *
*When an applicant’s research supervisor is located outside Québec, the supervisor must still meet the requirements of the university researcher or clinical university researcher status in terms of university affiliation and autonomy (see definitions section of the Common General Rules).
Canadian Citizens and domiciled in Quebec
Applicants with Canadian citizenship can choose a host environment in Quebec or outside Quebec *.
To use a training award outside Québec, the awardee must:
- have a health insurance card from the Régie d’assurance maladie du Québec (RAMQ) that is valid at the competition deadline or proof that an application for a health insurance card was filed with the RAMQ and that the card will be valid at the competition deadline (see Section 2.1 of the Common General Rules). The name and expiry date must be legible. Proof of private insurance shall not be accepted;
- be a Canadian citizen at the time of filing the application.
Individuals who do not have a valid health insurance card from the Régie d’assurance maladie du Québec (RAMQ) or proof that an application for a health insurance card was filed with the RAMQ and individuals who are not Canadian citizens at the time of filing the application must follow training in Québec (see Section 2.1 of the Common General Rules).
Awardees must be physically present at the training location to carry out their research training. Distance learning is not permitted.
- individuals who hold a university position, unless they take an unpaid leave for the entire tenure of the training award. The employer must provide an official letter attesting to the individual’s employment status for the period and her/his return to work once the training period has ended;
- Applicants holding a Ph. D. those with both a professional degree and a doctorate (Ph. D.) and wishing to continue their research training must choose the postdoctoral fellowship program.
- individuals who have already been awarded three or more years of postdoctoral awards since the initial FRQ award was offered, regardless of the funding agency.
2. REQUIRED DOCUMENTS
TIP: Take the time to read the page tips to improve the quality of your application. Without being exhaustive, this information is based on recurrent comments from reviewers and therefore includes elements considered critical in the application review process.
It is the applicant’s responsibility to select the right program and application form. Once the eligibility review is complete, the application shall not be transferred to another program.
The form and required documents must be submitted through the electronic portfolio (ePortfolio). Documents received by email or courier shall not be accepted.
Required documents that are missing or invalid shall not be requested, and the application shall be deemed ineligible.
Unrequired documents (e.g. letter of recommendation, published article, etc.) included in the application shall be removed prior to review.
Elements received after the competition deadline shall not be considered. Applications shall not be updated.
Official documents submitted in a language other than French or English must include a certified translation of the original document. Other documents submitted in a language other than French or English must include a basic translation.
Documents required at the time of filing
- Canadian Common CV (funding CV for the FRQS) updated in the 12 months prior to the competition deadline (awards and grants must be listed in the research funding section and awards and recognition in the recognition section);
- Detailed contributions updated in the 12 months prior to the competition deadline (attach document in the FRQS ePortfolio on the Canadian Common CV page). IMPORTANT NOTE: read the CCV and detailed contribution guidelines);
- Fellowship training e-form (Canadian citizens and permanent residents). PDF version – for information;
- Copy of official academic transcripts for completed and incomplete studies (except for renewal), including transcripts from exchange programs and credits, as the case may be;
- For an ongoing study program, the transcripts must be the most recent.
- The transcripts must be complete and include the rating scales (back of the transcript), for both Quebec and foreign applicants.
- Transcripts obtained outside of North America must be accompanied by a letter explaining the grading system in effect at the institution concerned.
- Transcripts issued in a language other than French or English must be accompanied by a professional translation certified as true to the original.
- Copy of a health insurance card from the Régie d’assurance maladie du Québec (RAMQ) that is valid at the competition deadline or proof that an application for a health insurance card was filed with the RAMQ and that the card will be valid at the competition deadline. The name and expiry date must be legible. Proof of private insurance shall not be accepted;
- If the Régie de l’assurance maladie du Québec (RAMQ) card or a proof of eligibility for RAMQ is not provided, please include an official document confirming that the individual lived in Québec on a regular and daily basis for at least six months within the seven months prior to the competition closing date (see the list of accepted documentation);
- Acknowledgements from publishers for articles that are submitted or accepted for publication;
- Documents required for eligibility period exception, if applicable (eg: medical certificate).
Applicants shall be notified of their eligibility by December 15, 2021.
SUPERVISOR (AND CO-SUPERVISORS)
- Supervisor’s (or co-supervisor’s) e-form, as the case may be PDF version – for information
The elements that make up an official transcript vary from one academic institution to another. However, to be deemed official by the Fonds, the requirements are as follows:
- Transcript is issued by the university;
- Transcript includes elements indicating it is an official document issued by the university (e.g. university seal AND/OR signature of the registrar AND/OR the official transcript reference, etc.);
- A watermark does not make a transcript non-official, providing the requirements listed here are met;
- The transcript may be a scan of a transcript delivered by the registrar in a sealed envelope. Opening the envelope to scan the transcript does not make the document non-official for the Fonds.
A transcript that does not meet the requirements listed here or does not include official elements shall be considered NON-OFFICIAL, and the application shall therefore be deemed ineligible.
If the university does not issue transcripts:
- Supporting letter from the university (office of the registrar or equivalent administrative authority) specifying the reasons for which a transcript is not available;
If no transcript is issued and the applicant cannot obtain a letter from the university:
- Supporting letter from the applicant endorsed by the director of the department with which the host institution is affiliated explaining why a transcript is not issued.
Documents required throughout the tenure of the award
AT THE START DATE OF THE AWARD (AND ANNUALLY THEREAFTER)
- confirmation of supervision and presence at the training location form;
- Proof of membership to a professional corporation granting the right to practice in Québec covering the year of the payment;
AT THE START OF THE SECOND YEAR OF THE AWARD
- Ethics training certifications (levels 1 and 3), as the case may be
Read the awardee’s guide for more information on how to attach the required documents.
If all the required documents are not received in the two (2) months following the start of the semester or should the applicant fail to meet the eligibility requirements and not request a deferral, the FRQS shall cancel the payment for the semester. When the payments for two consecutive sessions are cancelled because required documents are missing or the applicant has failed to meet eligibility requirements, the FRQS shall terminate the award.
Basic research ethics training
Basic research ethics training is mandatory for all FRQS awardees whose project or research program involves humans.
Research involving humans implies:
- the participation of humans;
- the use of human biological material (parts, products, tissues, cells, human genetic material from a living or deceased person);
- assisted human reproduction activities and/or the use of resulting embryos within the meaning of the Act respecting clinical and research activities relating to assisted procreation (CQLR c A-5.01);
- the use of administrative, scientific or descriptive data from humans.
Developed by the Ministère de la Santé et des Services sociaux (MSSS), the program includes levels 1 and 3 of the research ethics courseware.
Awardees must complete the training program to receive the first payment of the second year of their FRQS funding (see Required documents section).
3. AMOUNT OF THE AWARD
Amount and award management
$45 000 per year*
Awardees who carry out their postdoctoral studies outside Québec will receive a supplemental amount of $10 000.
*Exceptions apply (see partnership awards section)
- The award is paid in three payments per year, on the 30th of the payment month.
- The payments are conditional upon the submission of all required documents through the ePortfolio and compliance with eligibility requirements.
- When an application remains incomplete and/or does not meet eligibility requirements in the two (2) months following the start of the payment period and a deferral is not requested, the FRQS will cancel the payment.
- The FRQS will terminate the award if two consecutive payments are cancelled due to missing documents and/or failure to meet eligibility requirements.
Read the awardee’s guide for more information on the requirements to receive award payments and the payment schedule.
The awardee is responsible for paying income tax on the amounts received from the FRQS. The FRQS does not make any deductions at the source on the amounts paid in a taxation year.
The payment date determines the year in which the awardee must file income tax returns for the amounts paid as income.
The T4A slip issued by Revenue Canada and Relevé 1 issued by Revenu Québec are available in the award management section of the FRQS ePortfolio in late February following the tax year.
The information provided in the program rules is for information purposes only. The FRQS shall not be held responsible for the validity of any information pertaining to income tax.
This program does not provide FRQS funding to cover institutions’ indirect research costs.
4. TENURE OF THE AWARD
Tenure of the award
The award may begin between May 2022 and March 2023, on the first of the month.
The Fonds systematically offers two (2) years with the option to renew for a third year following the review of an application for renewal (awards may only be renewed once).
Awardees may apply to renew their award for a third year. The application must be submitted according to the same eligibility and review calendar as the initial application (competition deadline in the fall, competition results the following spring). It is therefore the applicant’s responsibility to submit the application to the right competition to ensure the funding is not discontinued.
Applicants must submit their renewal application to the same program for which they currently receive funding, even if they have obtained permanent resident status or Canadian citizenship since the start of the tenure of the award.
Awards may only be renewed once.
Awardees who have received three (3) or more years of postdoctoral training awards since the initial FRQS award, regardless of the funding agency, are not eligible for renewed funding.
Awardees may defer an award payment during a parental leave (maternity, paternity or adoption) for a period of up to twelve (12) months. An awardee who has already received payments for an FRQS award and requests parental leave may receive an amount equal to six (6) months of the FRQS funding.
In such cases, awardees must complete and attach the award deferral form and supporting documents to their ePortfolio to inform the FRQS of their plan to request a supplement for a parental leave.
Sick leave and other types of leave
Awardees may defer an award during sick leave or for other reasons stipulated in the Act respecting labour standards under the terms set out in Section 6.14 of the Common General Rules. In such cases, awardees must complete and attach the award deferral form to their ePortfolio.
For every full year of FRQS funding, an awardee may suspend the award payments for the equivalent of one semester (four months) to gain relevant experience (work with a research team, teaching experience in her/his field of study, language stay, etc.). The payments are then deferred to the end of the tenure of the award.
Deferrals to gain relevant experience may be consecutive when approved by the research supervisor.
For a deferral to gain experience, the awardee must first submit a request to the FRQS by completing the award payment deferral form. In addition, the research supervisor must provide a letter confirming her/his approval and the relevance of the awardee’s activities to gain experience.
Any changes to an awardee’s status must be reported in the funding management module of the ePortfolio, as specified in Section 6.5 of the Common General Rules. Read the awardee’s guide to learn where to find the required documents and attach them to the ePortfolio.
The FRQS reserves the right to reject any irrelevant or incomplete request.
5. OTHER FUNDING
- Up to 250 hours of paid work unrelated to the postdoctoral fellowship are permitted over a six-month period.
- The work may only be undertaken with the approval of the fellowship supervisor and providing it does not have a negative impact on the awardee’s research activities.
- Working hours should be declared in the eportfolio
The institution or research supervisor may grant an award supplement, which should not be reported in the ePortfolio.
It is the FRQS awardee’s responsibility to determine if the award supplement is allowed by the institution or research supervisor.
Awardees may not hold concurrent awards.
- FRQS awardees who sought and received an award from another public funding agency or foundation recognized by the FRQS must inform the FRQS and decline the Fonds’ award when it is offered, except in the case of a supplement from the Institut de recherche Robert-Sauvé en santé et sécurité du travail (IRSST). However, if the other award has a lesser value or shorter funding period, the recipient is eligible to receive an amount to cover the difference.
- However, if the amount value of the other award is lower than the one given by the FRQS, the awardee is eligible to receive the amount needed to make up the difference between the two scholarships.
FRQS training awardees may hold a concurrent research internship award that is not part of their study program from another organization provided certain conditions are met.
For an internship valued at $5 000 or less, the awardee must inform the FRQS by email prior to the start of the internship.
For an internship valued at $5 000 or more, before the start of the internship, the awardee must obtain approval from the FRQS by completing the internship authorization form. When approval is granted, the awardee may:
- receive the training and internship awards payments concurrently
- defer the amount of the FRQS award for a period equivalent to the internship period, up to six months.
The travel expenses (one return economy airline ticket) of awardees and their close family (spouse and children) carrying out their projects in institutions located outside Québec may be reimbursed upon the presentation of supporting documents, as long as these expenses are not reimbursed by another organization.
6. CHANGES TO THE TRAINING LOCATION, RESEARCH PROJECT, PROGRAM OR SUPERVISOR
Awardees who seek to change their research project, supervisor, program or training location must submit the request for changes form and required documents in a single PDF file (see awardee’s guide).
Any changes to an awardee’s status must be reported in the funding management module of the ePortfolio, as specified in Section 6.5 of the Common General Rules. Read the awardee’s guide for further details on informing the FRQS of any changes.
In the interest of fairness, the Fonds shall ensure the requested change does not challenge the outcome of the scientific review and meets all eligibility requirements and program rules. The request shall be reviewed by the Fonds, which may decide to pursue, reduce, suspend or terminate the payments. The Fonds may also require that the amounts paid be reimbursed. The decision shall be communicated by email.
The FRQS reserves the right to reject any incomplete request.
Research skills – 25 points
- Transcripts and honours (awards, distinctions and scholarships)
- Relevant experience (teaching, supervision, assistantships, etc.) and scientific achievements (conferences, presentations, publications, etc.)
- Applicant’s ability to present his or her background in an integrated manner (relationship between experiences and interests and career and education choices, trajectory, etc.)
Research project – 35 points
- Originality, added value relative to the applicant’s doctoral training, and contribution to the advancement of knowledge
- Clarity and coherence of the research problem
- Relevance of the methodology
- Feasibility of the project and realism of the time frame
Host environment – 15 points
- Justification and relevance of the chosen host environment, including the environment available to the applicant for his or her development and the realization of the project
- Added value for the development of the applicant’s career plan
Social mobilization – 20 points
- Ability to facilitate dialogue between science and society (outreach activities or participation in events intended for the general public, etc.)
- Capacity for engagement (volunteering, community projects, civic and non-profit involvement, event organization, etc.)
- Consideration of the United Nations Sustainable Development Goals, including equity, diversity and inclusion*
General presentation of the application – 5 points
* SDG and equity, diversity and inclusion considerations can be integrated in the proposed research or through science-society communication or engagement activities.
Research project’s state of advancement since the start of fellowship training (60 points)
- Level of completion of the project in view of the methodology and the research area (20 points)
- Justification for renewal and potential for successful outcome (20 points)
- Research supervisor’s evaluation (20 points)
Achievements since the start of fellowship training (40 points)
- Lectures and presentations (20 points)
- Publications (20 points)
8. FINAL REPORT
Awardees must submit a final report at the end of the semester of their last payment. Awardees will be notified by email when the final report form is available in the FRQS ePortfolio. The form must be completed and submitted by the deadline. The granting of further funding under another FRQS program is conditional upon the submission of the duly completed final report.
All applications submitted to the program must comply with the requirements set out in the FRQnet portals and e-forms.
10. OPEN ACCESS
In accordance with the FRQ’s open access policy (Politique de diffusion en libre accès des Fonds de recherche du Québec), all awardees will make their scientific publications available in open access in the twelve months after they are published. Go to the FRQ’s open science page for more information.
11. KNOWLEDGE MOBILIZATION
The FRQS encourages awardees to lead and contribute to knowledge mobilization activities (transfer, sharing, development, outreach and dissemination) with practice settings and the public. More information is available in the knowledge mobilization page.
12. EQUITY, DIVERSITY AND INCLUSION
The Fonds de recherche du Québec seek to support a research ecosystem based on equity, diversity and inclusion. Measures have therefore been implemented to ensure greater account of these principles is taken. The individuals who receive funding are also encouraged to prioritize these principles within the context of their research activities. Further details are available in the FRQS’s statements on equity, diversity and inclusion.
13. MODIFICATIONS IMPORTANTES DEPUIS LE DERNIER CONCOURS
- Required Documents
14. AWARDS IN PARTNERSHIP
The FRQS offers a number of awards in collaboration with partners. The share of funding from the FRQS and the partner may vary according to the agreements in effect.
Eligible applicants are selected through a three-step process:
- The applicant selects, in the Partnership [Partenariat] section of the application form, one or more partners whose targeted research areas correspond to the theme of their application.
- The FRQS sends to the partners a list of candidates and useful information for them to assess the relevance of the request according to their research priorities and strategy.
- After evaluation of the applications by a committee of experts or peers, applications having obtained the scientific excellence rating of 70 % and which have been deemed relevant by one or more partners, may receive a partnership award offer.
As with all the awards offered by FRQS, the awards granted in partnership are based on merit following a scientific evaluation by a committee of experts or peers.
Note that by choosing to be considered for an award in partnership, and that you obtain such an award, you agree that the partner communicates with you for activities related to the award.